Employment Agreement / Appointment Letter

What this is

An employment agreement or appointment letter for a new hire - designation, reporting, salary structure, probation, working hours, leave, confidentiality, IP, notice period, termination and code of conduct - drafted to the Labour Codes in force from November 2025 and to your state's shops and establishments rules. It is for employers hiring staff at any level. Our panel advocate drafts and reviews the document and delivers it signed on letterhead; it is then issued by you to the employee.

What you get

An employment agreement or appointment letter drafted, reviewed and signed by our panel advocate on letterhead, covering the employer and employee, designation and reporting, place of work and transfer, start date and probation, working hours and leave, salary structure with statutory components, benefits, PF, ESI and gratuity where applicable, confidentiality and IP assignment, conflict of interest and outside work, notice period and termination, misconduct and disciplinary process, exit obligations and return of property, and dispute resolution. Delivered as a template you can issue to the named employee and reuse for others, with a note on the statutory minimums that apply to your establishment.

How it works

1. 1Tell us about the employer and the roleCompany details, the role, salary and location. Upload your existing template or HR policy if any.
2. 2Confirm the termsProbation, notice, leave, hours, benefits and restrictions.
3. 3Answer the advocate's questionsHow the business is registered, headcount and applicable laws, whether the role is managerial or worker level, and whether any bond, transfer or non-compete is intended.
4. 4PayPay the fee.
5. 5Advocate drafts and signsOur panel advocate drafts the document and signs it on letterhead.
6. 6Document is deliveredYou receive the agreement or letter to issue, with the statutory note.

What to have ready

• Existing appointment letter template, offer letter or HR policy (if you have it)If any.
• Registration of the establishment (if you have it)Shops and Establishments certificate, incorporation, PF and ESI registrations.
• Salary structure or CTC sheet (if you have it)For the role.
• Job description (if you have it)If available.

What this is based on

• Shops & Estab. Act
• Industrial Relations Code, 2020 (2020)Source: https://prsindia.org/files/bills_acts/acts_parliament/2020/Industrial%20Relations%20Code,%202020.pdf
• Industrial Disputes Act 1947 (1947)
• Code on Wages 2019 (2019)
• Gratuity Act 1972. (1972)
• PF Act 1952 (1952)
• ESIC Act 1948 (1948)
• POSH Act 2013 (2013)
• Maternity Benefit Act 1961. (1961)