Legal Notice to Employee (breach/absconding)

What this is

Send a legal notice from your business to an employee who has stopped coming to work without information, left without serving the notice period, has not returned company property, or has broken a bond, confidentiality or other term of the employment agreement. It is for employers, HR teams and business owners. Our panel advocate drafts, reviews and signs the notice on letterhead and it is sent to the employee by email and WhatsApp, with tracked speed post if you choose it.

What you get

A legal notice to the employee on behalf of your business, drafted and signed by our panel advocate on letterhead. Depending on what you choose, it calls upon the employee to resume duty or explain the absence within a fixed time, and or demands notice pay, bond amount or other agreed sums and the return of company property. Sent to the employee by email and WhatsApp. Optional tracked speed post (+₹79) adds the dispatch receipt, tracking ID and delivery acknowledgement. Includes a short note on the steps available if the employee does not respond, such as recording abandonment of service in line with your standing orders or policy, or a civil suit for the amount and property.

How it works

1. 1Upload the employment agreementThe appointment letter or employment agreement, and any bond, confidentiality or asset handover document. We read them and pre-fill the details for you to confirm.
2. 2Confirm the employee and the breachConfirm the employee's designation, joining date, last attendance or resignation date, the kind of breach, and any amount and property you want back.
3. 3Answer the advocate's questionsWhat letters you have already sent, what the employee last communicated, whether any salary or dues are held back, and what you want the notice to achieve.
4. 4PayPay the fee. Tracked speed post is optional.
5. 5Advocate drafts and signsOur panel advocate reviews the agreement, checks which terms are enforceable, drafts the notice and signs it on letterhead.
6. 6Notice is sentThe notice goes to the employee by email and WhatsApp, and by speed post if chosen. You receive your copy and the next-steps note.

What to have ready

• Appointment letter or employment agreementCarries the employee's name, designation, joining date, salary, notice period and the clauses relied on.
• Bond or service agreement (if you have it)If you are claiming a bond amount.
• Letters already sent to the employee and their replies (if you have it)Absence letters, show-cause letters, emails, WhatsApp messages and any undelivered-return receipts.
• Employee's last communication (if you have it)Resignation email, leave request, complaint or last message from the employee.
• Attendance record (if you have it)Biometric or attendance register extract showing the last day present and the absence since.
• Asset handover record (if you have it)Signed acknowledgement or asset register entry for the laptop, phone or other property issued to the employee.
• Training expense proof (if you have it)Invoices or records of what was spent on the employee's training, if relying on a bond.
• Standing orders or HR policy on absence (if you have it)The page dealing with unauthorised absence or abandonment of service.
• Evidence of data misuse or competitor employment (if you have it)Access logs, forwarded emails, client messages or public profile updates, if relying on these.
• Salary slips issued to the employee (if you have it)Shows what was actually paid and on what terms.

What this is based on

• Contract Act 1872 (1872)
• Limitation Act 1963 (1963)
• Specific Relief Act 1963 (1963)
• Trade-secrets common law
• Copyright Act 1957 (1957)
• Industrial Relations Code, 2020 (2020)Source: https://prsindia.org/files/bills_acts/acts_parliament/2020/Industrial%20Relations%20Code,%202020.pdf